HKAS 19 - Employee Benefits
INTRODUCTION
HKAS 19 *Employee Benefits* prescribes the accounting and disclosure by employers for employee benefits. The Standard does not deal with reporting by employee benefit plans (see HKAS 26 *Accounting and Reporting by Retirement Benefit Plans*).
The Standard identifies four categories of employee benefits:
(a) Short-term employee benefits – such as wages, salaries, social security contributions, paid annual leave, paid sick leave, profit-sharing, bonuses, and non-monetary benefits (medical care, housing, cars, free or subsidised goods/services) for current employees, if expected to be settled wholly before twelve months after the end of the annual reporting period in which employees render the related services.
(b) Post-employment benefits – such as retirement benefits (pensions, lump sum payments on retirement), post-employment life insurance, and post-employment medical care.
(c) Other long-term employee benefits – such as long-service leave, sabbatical leave, jubilee or other long-service benefits, and long-term disability benefits.
(d) Termination benefits – benefits payable as a result of an entity's decision to terminate employment before normal retirement date or an employee's decision to accept voluntary redundancy.
OBJECTIVE (Paragraph 1)
The objective is to prescribe accounting and disclosure for employee benefits. The Standard requires an entity to recognise:
SCOPE (Paragraphs 2-7)
Paragraph 2: This Standard shall be applied by an employer in accounting for all employee benefits, except those to which HKFRS 2 *Share-based Payment* applies.
Paragraph 3: This Standard does not deal with reporting by employee benefit plans (see HKAS 26).
Paragraph 4: Employee benefits include those provided:
Paragraph 5: Employee benefits include:
Paragraph 6: Benefits may be provided to employees, their dependants, or beneficiaries, and may be settled by payments or provision of goods/services.
Paragraph 7: Employees include directors and other management personnel, whether full-time, part-time, permanent, casual, or temporary.
DEFINITIONS (Paragraph 8)
Definitions of Employee Benefits
| Term | Definition |
|---|---|
| Employee benefits | All forms of consideration given by an entity in exchange for service rendered by employees or for termination of employment |
| Short-term employee benefits | Employee benefits (other than termination benefits) expected to be settled wholly before twelve months after the end of the annual reporting period in which employees render the related service |
| Post-employment benefits | Employee benefits (other than termination benefits and short-term employee benefits) payable after completion of employment |
| Other long-term employee benefits | All employee benefits other than short-term employee benefits, post-employment benefits, and termination benefits |
| Termination benefits | Employee benefits provided in exchange for termination of employment as a result of either an entity's decision to terminate employment before normal retirement date or an employee's decision to accept an offer of benefits |
Definitions Relating to Classification of Plans
| Term | Definition |
|---|---|
| Post-employment benefit plans | Formal or informal arrangements under which an entity provides post-employment benefits for one or more employees |
| Defined contribution plans | Post-employment benefit plans under which an entity pays fixed contributions into a separate entity (a fund) and has no legal or constructive obligation to pay further contributions if the fund does not hold sufficient assets to pay all employee benefits |
| Defined benefit plans | Post-employment benefit plans other than defined contribution plans |
| Multi-employer plans | Defined contribution or defined benefit plans (other than state plans) that pool assets contributed by various entities not under common control and use those assets to provide benefits to employees of more than one entity |
Definitions Relating to Net Defined Benefit Liability (Asset)
| Term | Definition |
|---|---|
| Net defined benefit liability (asset) | The deficit or surplus, adjusted for any effect of limiting a net defined benefit asset to the asset ceiling |
| Deficit or surplus | The present value of the defined benefit obligation less the fair value of plan assets (if any) |
| Asset ceiling | The present value of any economic benefits available in the form of refunds from the plan or reductions in future contributions to the plan |
| Present value of a defined benefit obligation | The present value, without deducting any plan assets, of expected future payments required to settle the obligation resulting from employee service in the current and prior periods |
| Plan assets | Assets held by a long-term employee benefit fund and qualifying insurance policies |
| Fair value | The price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date (see HKFRS 13) |
Definitions Relating to Defined Benefit Cost
| Term | Definition |
|---|---|
| Service cost | Current service cost + past service cost + any gain or loss on settlement |
| Current service cost | Increase in present value of defined benefit obligation resulting from employee service in the current period |
| Past service cost | Change in present value of defined benefit obligation for employee service in prior periods, resulting from a plan amendment or curtailment |
| Net interest on the net defined benefit liability (asset) | Change during the period in the net defined benefit liability (asset) that arises from the passage of time |
| Remeasurements of the net defined benefit liability (asset) | Actuarial gains and losses + return on plan assets (excluding amounts in net interest) + any change in effect of asset ceiling (excluding amounts in net interest) |
| Actuarial gains and losses | Changes in present value of defined benefit obligation resulting from experience adjustments and changes in actuarial assumptions |
| Return on plan assets | Interest, dividends, and other income from plan assets, plus realised and unrealised gains/losses, less costs of managing plan assets and tax payable by the plan itself |
| Settlement | A transaction that eliminates all further legal or constructive obligations for part or all of the benefits provided under a defined benefit plan |
SHORT-TERM EMPLOYEE BENEFITS (Paragraphs 9-25)
Recognition and Measurement
Paragraph 11: When an employee has rendered service during an accounting period, the entity shall recognise the undiscounted amount of short-term employee benefits expected to be paid:
Short-term Paid Absences (Paragraphs 13-18)
Paragraph 13: Recognition of expected cost of paid absences:
Paragraph 15: Accumulating paid absences may be vesting (cash payment for unused entitlement on leaving) or non-vesting (no cash payment). An obligation exists even for non-vesting absences, though the possibility of employees leaving before using the entitlement affects measurement.
Paragraph 16: Measure the expected cost of accumulating paid absences as the additional amount the entity expects to pay as a result of unused entitlement accumulated at the end of the reporting period.
Example (Paragraphs 16-17): An entity has 100 employees, each entitled to 5 days paid sick leave per year. Unused sick leave may be carried forward one year (LIFO basis). At 31 Dec 20X1, average unused entitlement is 2 days per employee. The entity expects 92 employees will take no more than 5 days in 20X2, and 8 employees will take an average of 6.5 days each. The entity expects to pay an additional 12 days of sick pay (1.5 days × 8 employees). Therefore, recognise a liability equal to 12 days of sick pay.
Profit-sharing and Bonus Plans (Paragraphs 19-24)
Paragraph 19: Recognise expected cost of profit-sharing and bonus payments when, and only when:
Paragraph 20: If employees must remain with the entity for a specified period to receive profit-sharing, the measurement reflects the possibility that some employees may leave without receiving payments.
Example (Paragraph 20): A profit-sharing plan requires an entity to pay 3% of profit to employees who serve throughout the year. Staff turnover will reduce payments to 2.5% of profit. The entity recognises a liability and expense of 2.5% of profit.
Paragraph 22: A reliable estimate can be made when:
Paragraph 23: The cost of profit-sharing and bonus plans is recognised as an expense, not as a distribution of profit.
Paragraph 24: If profit-sharing and bonus payments are not expected to be settled wholly before twelve months after the end of the reporting period, they are other long-term employee benefits.
POST-EMPLOYMENT BENEFITS: DISTINCTION BETWEEN DEFINED CONTRIBUTION PLANS AND DEFINED BENEFIT PLANS (Paragraphs 26-49)
Classification
Paragraph 27: Post-employment benefit plans are classified as either defined contribution plans or defined benefit plans, depending on the economic substance of the plan.
Paragraph 28: Under defined contribution plans, the entity's legal or constructive obligation is limited to the amount it agrees to contribute. Actuarial risk and investment risk fall on the employee.
Paragraph 29: Examples where an entity's obligation is not limited to contributions:
Paragraph 30: Under defined benefit plans:
Multi-employer Plans (Paragraphs 32-39)
Paragraph 32: An entity shall classify a multi-employer plan as a defined contribution or defined benefit plan under the terms of the plan (including any constructive obligation).
Paragraph 33: If an entity participates in a multi-employer defined benefit plan, it shall:
Paragraph 34: When sufficient information is not available for defined benefit accounting:
Paragraph 36: Insufficient information may occur if:
Paragraph 37: If there is a contractual agreement determining how surplus/deficit is distributed, a participant accounting for the plan as a defined contribution plan shall recognise the asset or liability arising from the contractual agreement.
Example (Paragraph 37): An entity participates in a multi-employer defined benefit plan that does not prepare HKAS 19 valuations. A non-HKAS 19 funding valuation shows a deficit of CU100 million. The plan has a contractual schedule of contributions; the entity's total contributions are CU8 million. The entity recognises a liability for the contributions adjusted for time value of money and an equal expense.
Paragraph 38: Group administration plans are distinct from multi-employer plans. They are aggregations of single employer plans for investment purposes only.
Paragraph 39: For wind-up or withdrawal from a multi-employer defined benefit plan, apply HKAS 37.
Defined Benefit Plans Sharing Risks Between Entities Under Common Control (Paragraphs 40-42)
Paragraph 40: Such plans are not multi-employer plans.
Paragraph 41: An entity participating in such a plan shall obtain information about the plan as a whole. If there is a contractual agreement for charging net defined benefit cost to individual group entities, recognise the net defined benefit cost so charged. If no such agreement, the net defined benefit cost is recognised in the separate financial statements of the sponsoring employer.
Paragraph 42: Participation is a related party transaction; disclose information required by paragraph 149.
State Plans (Paragraphs 43-45)
Paragraph 43: Account for a state plan in the same way as a multi-employer plan.
Paragraph 45: State plans are normally defined contribution plans because the entity has no legal or constructive obligation to pay future benefits beyond contributions due.
Insured Benefits (Paragraphs 46-49)
Paragraph 46: An entity shall treat an insurance-funded plan as a defined contribution plan unless the entity retains a legal or constructive obligation to pay benefits directly or pay further amounts if the insurer does not pay.
Paragraph 48: If the entity retains a legal or constructive obligation:
Paragraph 49: If the insurance policy is in the name of a specified participant and the entity has no obligation to cover any loss, treat payments as contributions to a defined contribution plan.
POST-EMPLOYMENT BENEFITS: DEFINED CONTRIBUTION PLANS (Paragraphs 50-54)
Recognition and Measurement
Paragraph 51: When an employee has rendered service, recognise the contribution payable:
Paragraph 52: When contributions are not expected to be settled wholly before twelve months after the end of the reporting period, they shall be discounted using the discount rate specified in paragraph 83.
Disclosure
Paragraph 53: Disclose the amount recognised as an expense for defined contribution plans.
POST-EMPLOYMENT BENEFITS: DEFINED BENEFIT PLANS (Paragraphs 55-152)
Recognition and Measurement (Paragraphs 56-60)
Paragraph 57: Accounting for defined benefit plans involves the following steps:
(a) Determining the deficit or surplus:
(b) Determining the net defined benefit liability (asset): The deficit or surplus adjusted for any effect of limiting a net defined benefit asset to the asset ceiling.
(c) Determining amounts to be recognised in profit or loss:
(d) Determining remeasurements to be recognised in other comprehensive income:
Paragraph 58: Determine the net defined benefit liability (asset) with sufficient regularity that amounts do not differ materially from amounts determined at the end of the reporting period.
Accounting for the Constructive Obligation (Paragraphs 61-62)
Paragraph 61: Account not only for the legal obligation but also for any constructive obligation arising from informal practices where the entity has no realistic alternative but to pay employee benefits.
Statement of Financial Position (Paragraphs 63-65)
Paragraph 63: Recognise the net defined benefit liability (asset) in the statement of financial position.
Paragraph 64: When there is a surplus, measure the net defined benefit asset at the lower of:
Recognition and Measurement: Present Value of Defined Benefit Obligations and Current Service Cost (Paragraphs 66-98)
Actuarial Valuation Method
Paragraph 67: Use the projected unit credit method to determine the present value of defined benefit obligations, current service cost, and past service cost.
Example (Paragraph 68): A lump sum benefit of 1% of final salary for each year of service. Salary in year 1 is CU10,000, increasing at 7% compound each year. Discount rate is 10% per year. Employee expected to leave at end of year 5.
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| Year | 1 | 2 | 3 | 4 | 5 |
|------|---|---|---|---|---|
| Benefit attributed – prior years | 0 | 131 | 262 | 393 | 524 |
| Benefit attributed – current year | 131 | 131 | 131 | 131 | 131 |
| Benefit attributed – current and prior years | 131 | 262 | 393 | 524 | 655 |
| Opening obligation | – | 89 | 196 | 324 | 476 |
| Interest at 10% | – | 9 | 20 | 33 | 48 |
| Current service cost | 89 | 98 | 108 | 119 | 131 |
| Closing obligation | 89 | 196 | 324 | 476 | 655 |
Attributing Benefit to Periods of Service (Paragraphs 70-74)
Paragraph 70: Attribute benefit to periods of service under the plan's benefit formula. However, if an employee's service in later years will lead to a materially higher level of benefit than in earlier years, attribute benefit on a straight-line basis from:
Example 1 (Paragraph 71): A plan provides a lump sum benefit of CU100 payable on retirement for each year of service. A benefit of CU100 is attributed to each year. Current service cost is the present value of CU100.
Example 2 (Paragraph 71): A plan provides a monthly pension of 0.2% of final salary for each year of service, payable from age 65. Benefit equal to the present value at expected retirement date of a monthly pension of 0.2% of estimated final salary is attributed to each year.
Example 1 (Paragraph 72): A plan pays CU100 for each year of service, vesting after 10 years. A benefit of CU100 is attributed to each year. In each of the first 10 years, current service cost and present value of obligation reflect the probability that the employee may not complete 10 years of service.
Example 2 (Paragraph 72): A plan pays CU100 for each year of service, excluding service before age 25. Benefits vest immediately. No benefit is attributed to service before age 25.
Example 1 (Paragraph 73): A plan pays a lump sum of CU1,000 that vests after 10 years with no further benefit. A benefit of CU100 (CU1,000 ÷ 10) is attributed to each of the first 10 years.
Example 2 (Paragraph 73): A plan pays CU2,000 to employees still employed at age 55 after 20 years of service, or at age 65 regardless of length of service. For employees joining before age 35, attribute CU100 (CU2,000 ÷ 20) to each year from age 35 to 55.
Example 3 (Paragraph 73): A post-employment medical plan reimburses 40% of medical costs if employee leaves after 10-20 years of service, and 50% if after 20+ years. Attribute 4% (40% ÷ 10) to each of the first 10 years and 1% (10% ÷ 10) to each of the second 10 years.
Example 4 (Paragraph 73): A post-employment medical plan reimburses 10% if employee leaves after 10-20 years, and 50% if after 20+ years. Service in later years leads to materially higher benefit. For employees expected to leave after 20+ years, attribute 2.5% (50% ÷ 20) to each of the first 20 years.
Paragraph 74: Where benefit is a constant proportion of final salary for each year of service, future salary increases affect the amount required to settle the obligation but do not create an additional obligation.
Actuarial Assumptions (Paragraphs 75-98)
Paragraph 75: Actuarial assumptions shall be unbiased and mutually compatible.
Paragraph 76: Actuarial assumptions comprise:
(a) Demographic assumptions:
(b) Financial assumptions:
Paragraph 80: Financial assumptions shall be based on market expectations at the end of the reporting period.
Paragraph 83: The discount rate shall be determined by reference to market yields at the end of the reporting period on high quality corporate bonds. For currencies with no deep market in such bonds, use government bonds. The currency and term shall be consistent with the post-employment benefit obligations.
Paragraph 87: Measure defined benefit obligations on a basis that reflects:
Paragraph 93: Contributions from employees or third parties set out in formal terms either reduce service cost (if linked to service) or affect remeasurements (if not linked to service).
Past Service Cost and Gains and Losses on Settlement (Paragraphs 99-112)
Paragraph 99: When determining past service cost or gain/loss on settlement, remeasure the net defined benefit liability (asset) using current fair value of plan assets and current actuarial assumptions.
Paragraph 103: Recognise past service cost as an expense at the earlier of:
Paragraph 104: A plan amendment occurs when an entity introduces, withdraws, or changes a defined benefit plan.
Paragraph 105: A curtailment occurs when an entity significantly reduces the number of employees covered by a plan.
Paragraph 109: The gain or loss on a settlement is the difference between:
Paragraph 110: Recognise a gain or loss on settlement when the settlement occurs.
Recognition and Measurement: Plan Assets (Paragraphs 113-119)
Paragraph 113: The fair value of plan assets is deducted from the present value of the defined benefit obligation in determining the deficit or surplus.
Paragraph 114: Plan assets exclude unpaid contributions due from the reporting entity and non-transferable financial instruments issued by the entity.
Paragraph 115: Where plan assets include qualifying insurance policies that exactly match the amount and timing of benefits, the fair value is deemed to be the present value of the related obligations.
Paragraph 116: When it is virtually certain that another party will reimburse some or all of the expenditure:
Components of Defined Benefit Cost (Paragraphs 120-130)
Paragraph 120: Recognise components of defined benefit cost as follows:
Paragraph 122: Remeasurements recognised in other comprehensive income shall not be reclassified to profit or loss in a subsequent period.
Paragraph 122A: Determine current service cost using actuarial assumptions determined at the start of the annual reporting period.
Paragraph 123: Determine net interest by multiplying the net defined benefit liability (asset) by the discount rate specified in paragraph 83.
Paragraph 123A: Use the net defined benefit liability (asset) and discount rate determined at the start of the annual reporting period.
Presentation (Paragraphs 131-134)
Paragraph 131: Offset an asset relating to one plan against a liability relating to another plan when, and only when:
Disclosure (Paragraphs 135-152)
Paragraph 135: Disclose information that:
Paragraph 139: Disclose:
Paragraph 140: Provide a reconciliation from opening to closing balance for:
Paragraph 141: Each reconciliation shall show:
Paragraph 142: Disaggregate fair value of plan assets into classes distinguishing nature and risks.
Paragraph 144: Disclose significant actuarial assumptions in absolute terms.
Paragraph 145: Disclose:
Paragraph 147: Disclose:
OTHER LONG-TERM EMPLOYEE BENEFITS (Paragraphs 153-158)
Paragraph 153: Include items such as:
Recognition and Measurement
Paragraph 155: Apply paragraphs 56-98 and 113-115 for recognising and measuring the surplus or deficit.
Paragraph 156: Recognise the net total of the following in profit or loss:
TERMINATION BENEFITS (Paragraphs 159-171)
Paragraph 159: Termination benefits result from either an entity's decision to terminate employment or an employee's decision to accept an offer of benefits.
Paragraph 160: Termination benefits do not include benefits resulting from termination at the employee's request without an entity's offer, or from mandatory retirement requirements.
Paragraph 165: Recognise a liability and expense for termination benefits at the earlier of:
Paragraph 166: For benefits payable as a result of an employee's decision to accept an offer, the entity can no longer withdraw the offer at the earlier of:
Paragraph 167: For benefits payable as a result of an entity's decision to terminate employment, the entity can no longer withdraw the offer when a plan of termination meeting all criteria has been communicated:
Paragraph 169: Measure termination benefits in accordance with the nature of the benefit:
Example (Paragraphs 159-170): An entity plans to close a factory in 10 months. Employees who stay until closure receive CU30,000; those leaving before receive CU10,000. 120 employees; 20 expected to leave before closure.
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Termination benefits: CU10,000 per employee = CU1,200,000 (120 × CU10,000). Recognised at earlier of plan announcement or recognition of restructuring costs.
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Benefits for service: Incremental CU20,000 per employee for 100 employees = CU2,000,000. Recognised as short-term employee benefits over 10 months (CU200,000 per month).
KEY TAKEAWAYS SUMMARY
| Category | Recognition | Measurement | Presentation |
|---|---|---|---|
| Short-term employee benefits | When service rendered | Undiscounted amount | Liability/expense |
| Defined contribution plans | When service rendered | Contribution payable (discounted if >12 months) | Liability/expense |
| Defined benefit plans | When service rendered | Projected unit credit method; discounted | Net defined benefit liability (asset) |
| Other long-term employee benefits | When service rendered | Similar to defined benefit but all changes in P/L | Liability/expense |
| Termination benefits | Earlier of no withdrawal or restructuring recognition | Based on nature (short-term, long-term, or post-employment) | Liability/expense |
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